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Thank You for Your Participation!

Below you will find the information to assist you in your planning for this event

Digital Summit Denver
June 25-26, 2019

Venue

The Ellie Caulkins Opera House
(Part of the Denver Performing Arts Complex)
1385 Curtis Street
Denver, CO 80204

Projected Attendance
2,400+

Platinum & Gold LevelSilver LevelBronze Level
One 6’ draped table with 2 chairsOne 6’ draped table with 2 chairsOne 6’ draped table with 2 chairs
10’ linear space (width)8’ linear space (width)6’ linear space (width)
Exhibit depth is 6 to 10 feet
(confirmed during set-up)*
Exhibit depth is 6 to 8 feet
(confirmed during set-up)*
Exhibit depth is 6 to 8 feet
(confirmed during set-up)*
Complimentary WiFiComplimentary WiFiComplimentary WiFi
Lunch on Day 2Lunch on Day 2Lunch on Day 2
Exhibit Location: Main Lobby/InsideExhibit Location: Main Lobby/InsideExhibit Location: The Galleria/Outside

* All sponsor table locations and spacing will be confirmed during setup.

Please note:

  • To expedite your set-up, please let your Account Manager know if you do not want to the 6’ table, linen, and chairs included with your exhibit space.
  • To maintain consistency for all sponsors and the audience experience, custom booth carpet/special floor covering in sponsor exhibit space is prohibited.
  • Electrical outlets, extension cords, and power strips are not included or guaranteed with your exhibit space. If electricity is needed, advance order is required (see Optional Services section below).
  • Wall hangings are not permitted by the venue.
  • All marketing must stay within the confines of your designated exhibit space. Marketing of any kind outside your designated exhibit space is strictly prohibited.
  • All attendees, speakers, sponsors, booth staff, etc. are required to wear & display name badges during onsite event hours
  • The use of drones, fog machines, helium balloons, glitter, large virtual reality displays, mascots, costumes, and animals (other than certified service animals) are never permitted at the event. It is strongly advised to alert your Account Manager of any unique promotions & displays planned for your exhibit area
  • Digital Summit staff will be available to assist with complimentary box storage during the event.

Setup Times
Day 0 – Monday, June 24 | 3:00pm – 5:00pm
Day 1 – Tuesday, June 25  | 7:30am – 11:30am

  • Sponsor set-up should be complete and fully staffed by 11:30am on Day 1
  • Approximately 600 attendees will be onsite for the Pre-Conference from 8:30am to Noon. Exhibit staffing during this time is optional.

Teardown Times
Day 2 – Wednesday, June 26 | 5:00pm – 7:00pm

  • Early breakdown will not be permitted.
  • Please alert your Account Manager to your setup/teardown plans so we can assist in making the process as smooth as possible.

It is recommended that items be hand-carried to the event, whenever possible. Below is the inbound and outbound shipping information as it pertains to Digital Summit Denver 2019.

Arrival Shipping:

Sponsors can choose to ship to their hotel, etc. and hand carry exhibit materials to the venue for setup.

THERE ARE TWO SHIPPING OPTIONS FOR DIGITAL SUMMIT DENVER:

OPTION #1: No Charge for shipping with a VERY LIMITED delivery window.

Digital Summit has arranged for freight to ship directly to the Denver Performing Arts Complex with a very limited delivery window.

  • Shipments must be scheduled to arrive between Wednesday, June 19 through Friday, June 21.
  • PLEASE NOTE: Due to performances taking place, shipments arriving outside of the above dates WILL BE REFUSED.
  • Loading Dock Hours are 8:00am – 5:00pm.
  • Digital Summit and Denver Performing Arts Complex do not accept liability for any packages. The shipper is responsible for insuring its property for loss or damage.
  • Shipments received between June 19-21 (and appropriately labeled) will be delivered to your booth prior to sponsor set-up.

Please label all packages:
Denver Performing Arts Complex
ATTN: Digital Summit / Your Company Name
1345 Champa St.
Denver CO 80204

Please note number of packages on each box when sending multiple items: 1 of 5, 2 of 5, etc. Be sure to clearly print Exhibiting company name on the outside of all packages.

 

OPTION #2: There is a Charge for this Shipping Option.

Sponsors can choose to ship to our decorator, Coast to Coast Trade Show Services for a fee. Please CLICK HERE to view rates, arrange and PAY for shipping services.

  • Shipments must be scheduled to arrive between Thursday, May 23 through Monday, June 17.
  • PLEASE NOTE: Shipments arriving between Tuesday, June 18 through Friday, June 21 WILL BE CHARGED AN ADDITIONAL 35%.  
  • Loading Dock Hours are 8:00am – 5:00pm.
  • Digital Summit, Coast to Coast Trade Show Services and Denver Performing Arts Complex do not accept liability for any packages. The shipper is responsible for insuring its property for loss or damage.
  • Shipments received and paid for by June 21 (and appropriately labeled) will be delivered to your booth prior to sponsor set-up.

Please label all packages:
Coast to Coast TSS
Digital Summit / Your Company Name
3999 Holly Street, Unit 14
Denver, CO 80207

Please note number of packages on each box when sending multiple items: 1 of 5, 2 of 5, etc. Be sure to clearly print Exhibiting company name on the outside of all packages.

Outbound Shipping:
Reverse shipment must be scheduled directly with your courier for pickup from Denver Performing Arts Complex.

Denver Performing Arts Complex
1345 Champa St.
Denver CO 80204

  • Be sure to have each item labeled and ready to ship
  • All shipments need to be scheduled to be picked up on Thursday, June 27 between 8am ­ – 5pm.
  • The Digital Summit team will have some packing tape onsite for last minute needs. The Event Registration Desk is also available to print prepaid shipping labels until 4pm on Wednesday, June 26. Please email your label to Crystal@digitalsummit.com.

Monitor Rental:

Digital Summit has a limited inventory of TV monitors for rent on a FCFS basis. Orders are required at least 10 days pre-show with your Account Manager.

  • Electrical Service Required: Please be sure to order an electrical drop for your exhibit space to power the monitor.
  • In fairness to all exhibitors, the monitor must remain in the back of your exhibit space and audio sound is discouraged.
  • Monitors are compatible with HDMI and USB cables. Be sure to bring appropriate cables to connect your computer to the monitor.

Rental Prices:

  • $100  24″ monitor (table-top display)
  • $300  40″ monitor (floor-based stand mounted on 56″ post for horizontal or vertical display)
  • CrowdHost Productions will be happy to provide quotes for larger TV sizes upon request. Please let your Account Manager know.

Electrical
Electrical service is not provided with your exhibit space. To order an electrical drop for your sponsor table, please contact crystal@digitalsummit.com to arrange and pay for service. Standard Electrical service for the duration of the event is $50 until Sunday, June 16 and then increases to $75.

It is strongly recommended that you bring your own power strip and extension
cord to avoid rental fees from the in-house electrical provider.

 

Show Decorator
Digital Summit has contracted with Coast to Coast as our official Show Decorator. CLICK HERE to view/order specialty furniture, etc. for your exhibit space. The advanced discount deadline date is Monday, June 17.  

 

10-15 minute breaks between sessions (see online agenda)

Day 1: Tuesday, June 25
1:15pm | Main Conference Attendee Arrivals
5:40pm – 6:30pm | Opening Cocktail Reception

Day 2: Wednesday, June 26
7:30am – 8:30am | Morning Coffee Networking
10:30am – 11:00am | Morning Networking Break
4:05pm – 5:00pm  | Closing Cocktail Reception

Since Digital Summit is not a tradeshow, booth numbers do not apply. If you are filling out any order forms that ask for a booth number, simply leave it empty, or use XX if it’s a required field. Booth assignments will be made approximately 1 week prior to the show. When you arrive onsite, please locate the Digital Summit registration desk and a team member will direct you to your booth for setup.

The Digital Summit Team will do our best to accommodate your needs but may not have the manpower, technology, or ability to customize beyond reasonable expectations. In addition, we are always at the mercy of the venue’s existing infrastructure and fire code regulations.

It is the responsibility of the sponsor to provide ALL necessary materials for your exhibit area including: laptops/PC’s, monitor cables adapters, hardware, presentations, demos, swag, backdrops, staffing, and any other personalized/branded materials.

You’ve invested a lot to be a sponsor and the Digital Summit team want your experience to be the best. We provide the most qualified and engaging audience of any digital marketing conference and you are the face of your organization while onsite. Make the most of it! Digital Summit optimizes the sponsor exhibit area to maximize the exposure you receive. Our combined decades of experience and hundreds of events have yielded some best-practices and observations including:

  • Be engaging and approachable – put the mobile devices and laptops down and initiate audience conversations.
  • Come out from behind the table and invite the audience into your space.
  • Introduce yourself and engage the attendee about their business and organizational role.
  • Collect business cards, and/or scan badges – these are your golden leads! Each Digital Summit can yield hundreds of leads representing weeks of cold-calling.
  • Offer a giveaway – everyone loves free stuff. Put your logo in the hands of your future customer and they will remember you.
  • Have Fun! You’re out of the office, seeding the pipelines with qualified relationships, and meeting your next business partner in person! What’s better than that?

Sponsors are permitted to hold raffles, grand prizes and the like only with advanced approval from Show Management. Please contact your Account Manager to discuss and ensure compliance with local, venue, and show management regulations.

As a service to sponsors, Digital Summit has secured extensive supplier discounts for any promotional items (pens, tee-shirts, general giveaways, etc.) to elevate your onsite & year-round branding and ROI. Contact your Account Manager for information or use the link below to contact Swagchimp directly. Be sure to reference your Digital Summit sponsorship to receive special rates.

Please Note: Digital Summit does NOT work with any third party to coordinate hotels. You will be directed to a link to book your room directly at the event hotel. Sponsor contact information is not shared with a third party, nor should any of our event hotels be contacting you to book your rooms. Anyone who does so, is a scam.

Click here for Accommodations

  • Sponsors should be advised that Digital Summit does NOT work with any 3rd party vendors for ATTENDEE/ AUDIENCE LIST purchases. Any direct outreach received by your company for audience lists IS A SCAM and should be ignored.  Digital Summit takes attendee privacy very personally and will never rent, sell, distribute, broker attendee contact info. If contacted for these services, please alert your Account Manager and ignore the campaign. These dubious companies can only offer junk data. A simple online research and reviews will shine some light on their bogus practices. Buyer beware!!
  • Sponsors should be advised that Digital Summit does NOT work with any 3rd party vendors for HOTEL ROOM BLOCK services. Any direct outreach received by your company for hotel lodging assistance IS A SCAM and should be ignored.  Official hotel information for all Digital Summit events will always be found on the “Location” page of the website. Sponsors are welcome to use the official hotel room block or secure lodging on-own as needed.

Join us at Digital Summit Denver 2019