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Thank You for Your Participation!

Below you will find the information to assist you in your planning for this event

Digital Summit Denver
July 17-18, 2018

Venue
The Ellie Caulkins Opera House (part of the Denver Performing Arts Complex)
1385 Curtis Street · Denver, CO 80204
Ellie Caulkins Opera House Website

Projected Attendance
1,800+

Platinum & Gold Level Silver Level Bronze Level
One 6’ draped table with 2 chairs One 6’ draped table with 2 chairs One 6’ draped table with 2 chairs
10’ linear space (width) 8’ linear space (width) 6’ linear space (width)
Exhibit depth is 6 to 10 feet
(confirmed during set-up)*
Exhibit depth is 6 to 8 feet
(confirmed during set-up)*
Exhibit depth is 6 to 8 feet
(confirmed during set-up)*
Complimentary WiFi Complimentary WiFi Complimentary WiFi
Lunch on Day 2 Lunch on Day 2 Lunch on Day 2
Exhibit Location: Main Lobby/Inside Exhibit Location: Main Lobby/Inside Exhibit Location: The Galleria/Outside

* All sponsor table locations and spacing will be confirmed during setup.

Please note:

  • To expedite your set-up, please let your Account Manager know if you do not want to the 6’ table and chairs included with your exhibit space.
  • To maintain consistency for all sponsors and the audience experience, custom booth carpet/special floor covering in sponsor exhibit space is prohibited.
  • Electrical outlets, extension cords, and power strips are not included or guaranteed with your exhibit space. If electricity is needed, it is advised that you advance order these items (see Optional Services section below).
  • Wall hangings are not permitted by the venue.
  • All marketing must stay within the confines of your designated exhibit space. Marketing of any kind outside your designated exhibit space is strictly prohibited.
  • All attendees, speakers, sponsors, booth staff, etc. are required to wear & display name badges during onsite event hours.
  • The use of drones, fog machines, helium balloons and animals (other than certified service animals) are never permitted at the event. It is strongly advised to alert your Account Manager of any unique promotions & displays planned for your exhibit area.
  • Digital Summit staff will be available to assist with complimentary box storage during the event.

Setup Times
Day 0 – Monday, July 16 | 3:00pm – 5:00pm
Day 1 – Tuesday, July 17  | 7:30am – 11:30am

  • Sponsor set-up should be complete and fully staffed by 11:30am on Day 1
  • Approximately 600 attendees will be onsite for the Pre-Conference from 8:30am to Noon. Exhibit staffing during this time is optional.

Teardown Times
Day 2 – Wednesday, July 18 | 6:30pm – 8:00pm

  • Early breakdown will not be permitted.
  • Please alert your Account Manager to your setup/teardown plans so we can assist in making the process as smooth as possible.

It is recommended that items be hand-carried to the event, whenever possible. Below is the inbound and outbound shipping information as it pertains to Digital Summit Denver 2018.

THERE ARE TWO SHIPPING OPTIONS FOR DIGITAL SUMMIT DENVER:
OPTION #1 – No Charge for shipping with a LIMITED delivery window

Arrival Shipping:

Digital Summit has arranged for freight to ship directly to the Denver Performing Arts Complex with a very limited delivery window.

Sponsors can choose to ship to their hotel, etc. and hand carry exhibit materials to the venue for setup

  • Shipments must be scheduled to arrive on the following dates: Wednesday, July 11- Friday, July 13.
  • PLEASE NOTE:  Due to performances taking place, shipments arriving outside of these dates WILL BE REFUSED.
  • Loading Dock Hours are– 8am – 5pm
  • Digital Summit and Denver Performing Arts Complex do not accept liability for any packages. The shipper is responsible for insuring its property for loss or damage. 

 

Please label all packages:
Denver Performing Arts Complex

ATN: Digital Summit / Your Company Name
1345 Champa St.
Denver CO 80204

 

Please note number of packages on each box when sending multiple items: 1 of 5, 2 of 5, etc. Be sure to clearly print Exhibiting company name on the outside of all packages.

  • Shipments that are properly labeled will be delivered to your table during set-up.
  • Packages that arrive outside of the dates listed WILL BE REFUSED.  

OPTION #2: THERE IS A CHARGE FOR THIS SHIPPING OPTION

Sponsors can choose to ship to our decorator, Coast To Coast Trade Show Services for a fee. Please visit this link to view rates, arrange and PAY for shipping services.

SHIPPING INFORMATION AND RATES FOR ADVANCE SHIPMENTS TO WAREHOUSE

PRICE PER 100 LBS (200 LB MINIMUM PER SHIPMENT): INCLUDES: Crated, skidded, fiber cases or boxed exhibit materials received at warehouse with 30-days free storage, delivery to show-site booth, removal and storage of empty crates and boxes (if properly labeled), return of empty crates and boxes at show closing and loading onto outbound carrier.

Rate / 100 LBS: $58  Minimum Shipment $116.00


SPECIAL HANDLING OF CRATED/UNCRATED SHIPMENTS (200 LB MINIMUM PER SHIPMENT)

Materials delivered by carriers that require additional handling such as ground unloading, stacked or constricted space unloading, individual piece unloading such as FedEx or UPS Ground, carpet, shipments with no documentation and shipments that require additional time, labor and equipment to unload.

Rate / 100 LBS $72 Minimum Shipment  $144

SMALL PACKAGE SHIPMENTS

Cartons, letters or small package, limited to 35 combined pounds per shipment, per delivery, received on the same day, same shipper and same carrier. All shipments weighing over 35 pounds will be charged according to the 200 LB minimum.

First Piece in Shipment $36  Each Additional Piece $ 10

  • Shipments must be scheduled to arrive on the following dates: Friday, June 15 –  Monday, July 9.
  • PLEASE NOTE: Shipments arriving outside of these dates WILL BE CHARGED AN ADDITIONAL 25%.
  • Loading Dock Hours are Monday – Friday, 8am – 5pm

Please label all packages:
Coast to Coast Trade Show Services
Digital Summit / Your Company Name
3999 Holly Street, Suite 14
Denver, CO 80207

  • Digital Summit, Coast to Coast Trade Show Services and Denver Performing Arts Complex do not accept liability for any packages. The shipper is responsible for insuring its property for loss or damage. 

Please note number of packages on each box when sending multiple items: 1 of 5, 2 of 5, etc. Be sure to clearly print Exhibiting company name on the outside of all packages.

  • Shipments that are properly labeled will be delivered to your table during set-up.

Packages that arrive outside of the dates listed WILL BE REFUSED.  

Outbound Shipping:

Reverse shipment must be scheduled directly with your courier for pickup from

Denver Performing Arts Complex
1345 Champa St.
Denver CO 80204

  • Be sure to have each item labeled and ready to ship
  • Loading Dock hours for scheduled pick ups are Thursday, July 19, 8am – 5pm
  • The Digital Summit team will have some blank FedEx and packaging tape onsite for last minute needs. The Event Registration Desk is also available to print prepaid shipping labels until 4pm on Day Two.

Monitor Rental:

Digital Summit has a limited inventory of TV monitors for rent on a FCFS basis. Orders are required at least 10 days pre-show with your Account Manager.

  • Electrical Service Required: Please be sure to order an electrical drop for your exhibit space to power the monitor (See Optional Services section above)
  • In fairness to all exhibitors, the monitor must remain in the back of your exhibit space and audio sound is prohibited.
  • Monitors are compatible with HDMI and USB cables. Be sure to bring appropriate cables to connect your computer to the monitor.

Monitor Rental Pricing:

  • $100  24″ monitor (table-top display)
  • $300  40″ monitor (floor based stand mounted on 56″ post for horizontal or vertical display)
  • CrowdHost Productions will be happy to provide quotes for larger TV
    sizes upon request. Please email Nate@crowdhost.com

Electrical
Electrical service is not provided with your exhibit space. To order an electrical drop for your sponsor table, please contact Crystal@digitalsummit.com to arrange and pay for service. Standard Electrical service is $50. It is strongly recommended that you bring your own power strip and extension cord to avoid rental fees from the in-house electrical provider.

Hardwire Internet
The venue will have complimentary WiFi. If you wish to have dedicated hardline internet service, please contact Crystal@digitalsummit.com to order and pay for service. Hardline internet service is $100.

Show Decorator
Digital Summit has contracted with Coast to Coast as our official Show Decorator. Should you wish to rent specialty furniture, etc. for your exhibit space, Please visit this link for to arrange and pay for services.

The discount deadline is July 9th.

 

10-15 minute breaks between sessions (see online agenda)

Day 1: Tuesday, July 17
12:15pm – 1:15pm | Main Conference Attendee Arrivals
5:45pm – 6:45pm | Opening Cocktail Reception

Day 2: Wednesday, July 18
7:30am – 8:30am | Morning Coffee Networking
10:30am – 11:00am | Morning Networking Break
5:10pm – 6:00pm  | Closing Cocktail Reception

The Digital Summit Team will do our best to accommodate your needs but may not have the manpower, technology, or ability to customize beyond reasonable expectations. In addition, we are always at the mercy of the venue’s existing infrastructure and fire code regulations.

It is the responsibility of the sponsor to provide ALL necessary materials for your exhibit area including: laptops/PC’s, monitor cables adapters, hardware, presentations, demos, swag, backdrops, staffing, and any other personalized/branded materials.

You’ve invested a lot to be a sponsor and the Digital Summit team want your experience to be the best. We provide the most qualified and engaging audience of any digital marketing conference and you are the face of your organization while onsite. Make the most of it! Digital Summit optimizes the sponsor exhibit area to maximize the exposure you receive. Our combined decades of experience and hundreds of events have yielded some best-practices and observations including:

  • Be engaging and approachable – put the mobile devices and laptops down and initiate audience conversations.
  • Come out from behind the table and invite the audience into your space.
  • Introduce yourself and engage the attendee about their business and organizational role.
  • Collect business cards, and/or scan badges – these are your golden leads! Each Digital Summit can yield hundreds of leads representing weeks of cold-calling.
  • Offer a giveaway – everyone loves free stuff. Put your logo in the hands of your future customer and they will remember you.
  • Have Fun! You’re out of the office, seeding the pipelines with qualified relationships, and meeting your next business partner in person! What’s better than that?

Sponsors are permitted to hold raffles, grand prizes and the like only with advanced approval from Show Management. Please contact your Account Manager to discuss and ensure compliance with local, venue, and show management regulations.

As a service to sponsors, Digital Summit has secured extensive supplier discounts for any promotional items (pens, tee-shirts, general giveaways, etc.) to elevate your onsite & year-round branding and ROI. Contact your Account Manager for information or use the link below to contact Swagchimp directly. Be sure to reference your Digital Summit sponsorship to receive special rates.

Please Note: Digital Summit does NOT work with any third party to coordinate hotels. You will be directed to a link to book your room directly at the event hotel. Sponsor contact information is not shared with a third party, nor should any of our event hotels be contacting you to book your rooms. Anyone who does so, is a scam.

Click here for Accommodations

Join us at Digital Summit Denver 2018

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